Secretarys record book 3 secretary welcome congratulations on your new role as your 4h clubs secretary. Congratulations on being selected as your 4h club secretary. Set up a system for keeping your secretarial records organized. Congratulations on being selected by your 4h club for the office of secretary. Use this form and your county 4h calendar of events to organize your club meetings and your annual plan. Detail the role and responsibilities of michigan 4h club and group secretaries. University of florida cooperative extension service, institute of food and agriculture sciences, edis place of publication. Book contains club membership records and space to document official meeting minutes, as well as responsibilities of persons elected as secretary.
Meetings the 4h way, 4h officers handbook secretary s record book club secretary worksheet club reporter form treasurers record book. You should become familiar with these so you can serve your club well and keep a good record of all the clubs activities through the year. The florida 4h treasurers manual and record book 4h gcr 02 is 4h club material for ages 8 and up. Michigan 4h secretarys record book introduction overview the purposes of this publication are to. You should aim to complete at least one project book each 4h year. Much of the success of the club or council depends upon the working relationship between you and the president. This is an important position and your good work will help your club to be successful. This tool will help clubs with county recognition as they reach their annual club performance standards. These record books are extremely helpful as youth begin to apply for jobs, scholarships, college, etc. This program should be available for all club meetings so you. The value of 4h record books ufifas extension orange county. The secretarys record book is the official report of your 4h club year. Record book forms ucanr 4h youth development program in. Any 4h member who turns in a completed project or record book will receive a 4h year pin, a project pin and an invitation to our annual youth awards banquet.
Ohio 4h secretarys handbook ohio state university extension, 2003. Colorado 4h secretary book larimer county extension. Project reports, scoresheets, and cloverbud project summaries can be found under 4h for volunteers. Jan 03, 2018 ideally, a 4h record book should be a brag book of everything a 4her does and learns and eventually become a treasured family keepsake. As americas largest youth development organization, 4h offers youth, families, and adult volunteers of all ages many ways to engage, grow. The minutes will be more accurate and complete if you write them up as soon as the meeting is over. Use the secretarys resource guide to keep accurate minutes and other records for your club. Annually submits secretarys book to county extension. Secretary club forms ucanr 4h youth development program. While society has changed, the goals of teaching record keeping to youth remain essentially the same. How to start a club for youth ages 818 running a smooth 4h business meeting. Secretary s record book for florida 4h clubs physical description.
Establish a common understanding of the definitions, tools and expectations that pertain to secretaries of 4h clubs and groups, and to county. Completing a 4h record book is a process where you record project and club work using a standard format. This is your opportunity to help the president make the club or council work well. If a letter is required, it should be written by the secretary of the club and submitted with a copy of the meeting minutes listing the clubs authorized signers. Reads the minutes written in secretarys record book. Record or project books help you to keep organized and detailed information about your 4h projects each year. The 4h officers handbook helps 4h club officers and committee members learn their responsibilities, prepare for their leadership roles, and make club meetings fun and interesting for all members. Record any officers elected, committees appointed, and other business brought. Use this 4h secretarys book to keep accurate minutes of meetings, records of attendance and. Mar 19, 2021 ufifas extension cultivates and inspires leadership in youth by administering the statewide florida 4h youth development program. This record book will help prepare you to be successful. Secretary, ohio 4h club officers guide, ohio state university, 2002.
Valuing a handson approach to learning, 4h provides youth with opportunities to develop skills, accrue knowledge and explore career paths with projects and events on a broad selection of topics from agriculture to robotics to mock government. Once download is complete, changes can be made to the forms word files. This archival publication may not reflect current scientific knowledge or recommendations. Beginning october 1, 20 ending september 30, 20 reprinted 2020, publication 388024. The value of 4h record books ufifas extension orange. Directions for keeping the secretarys records the 4h club program at the beginning of the year, the club will make plans for each meeting. Always keep a copy of your signature card with your records. Your club members have bestowed upon you both an honor and a responsibility.
The florida 4h secretarys record book is a resource for the secretaries of 4h clubs and councils to use to record membership rosters, club goals, meeting program plans and minutes. Cooperative extension 4h youth resources palm beach county. The club meeting nc state extension north carolina 4h. Book contains club membership records and space to document. Colorado 4h youth development is part of csu extension. The focus reflects the importance of this life skill in our daily lives. The secretary should complete the club program page. Colorado 4h officers handbook colorado state university. The secretary, with the assistance of a groupclub leader, is expected to keep uptodate, complete, and accurate minutes of each meeting, as well as present the annual 4h. Get a copy of the 4h secretarys record book, 4h gcr 01, to help you with this task.
Project book supplemental materials specific to a project usually included in a completed record book. The handbook contains eight lessons including serve as a club officer, appoint a. Appreciation is expressed to the nebraska, missouri, texas and florida extension service whose guide was adapted. Includes attendance and participation record forms and group meeting minutes form.
The general club story should include the activities of the project groups as well as those of the entire club. The 4 h agent faculty and staff screen and support these volunteers in their roles as well as facilitate county 4 h events and opportunities. Reviewer bill harris, extension specialist, 4h youth development, ohio agricultural research and. Training effective 4h officers university of tennessee extension. The duties and responsibilities of the club treasurer are outlined in this helpful guide. This book should serve as a good guide for you to follow and outline your clubs goals, plans for the year, as well as keep records of what your club has done. Florida 4h secretary record book 1 name of 4h club. Appears in collections 4h bulletin 101 description. The official 2014 south florida record book now online. The general 4h record book is a collection of activities, events, and displays completed by the 4h member.
The 4h program has a long history of record keeping. It should have club name, name of office, name of officer, and club photograph. Duties of the groupclub secretary the secretary is in charge of this book and shall have it at all of the groupclubs business meetings. This month, 4h is commemorating black history month by featuring the stories of 4h alumni and cooperative extension leaders at 1890 land grant universities. Information about alternate formats is available from ifas communication services, university of florida, po box 110810, gainesville, fl 326110810. The minutes of the 4h club meetings are the official record of all that happens in club meetings and should be carefully written after each meeting. Secretary book in good condition with all information. The 4h record book is updated annually and turned into your local 4h club leader for evaluation. The secretarys record book, along with your program and treasurers guidebook make up the permanent record of your club. Awards and recognition florida 4h ufifas extension. Send a copy of your groups signature card to your county 4h extension staff. Treasurers record book are turned into the extension office at the end of the 4h year, august 31 or following the final meeting of the club for the 4h year.
Note your own duties, the 4h club bylaws, the section for club goals and the standard. The revised 4h treasurers manual 2014 was largely based on the 4h treasurers manual 2008 and the work of previous versions. The planning may be done by 4h officers or a program committee along with the 4h leaders. The florida 4 h treasurers manual and record book 4h gcr 02 is 4h. The florida 4h treasurers manual and record book 4h gcr 02 is 4h. President, vicepresident, secretary, and treasurer officer books should have a businesslike cover.
Es237 numbers automatically calculated military kids breakdown and statistics system calculated 4h age and age divisions clubs and club leaders projects and curriculum project materials activities and awards volunteers and background screening event registration and online payments including credit cards customizable forms, reports and surveys safe and secure. Here are a few suggestions to help you get started. Nc 4h treasurers record book, guidebook for nc 4h treasurer. They are a record of everything you have done and learned each year in your project. Current information available from the university of minnesota. References huron county 4h secretarys manual, bonnie malone, author. Elected 4h club secretaries should complete one book annually for their club. The secretarys record book, along with your program and treasurers guidebook make up. Sarah mcnaughton, ndsu extension agent, 4h youth development. Florida 4h university of florida, institute of food and.
Annually submits secretarys book to county extension office. The secretary also writes correspondence, assists with club scrapbook, monthly reports and activity reports. For more information and questions, please contact. Visit the 4h youth development curriculum website for more information on related project material. The 4h program prides itself on developing life skills in youth, and the process of completing a quality record book supports skills such as planning, goalsetting, decisionmaking, problemsolving. This month, 4 h is commemorating black history month by featuring the stories of 4 h alumni and cooperative extension leaders at 1890 land grant universities. Dear 4h secretary congratulations on being selected as your 4h club secretary. Completing the record of minutes helps the secretary keep proper records of club activities. Serving as 4h secretary is certainly an honor, but it also includes many duties and responsibilities. This editable pdf can be downloaded, filled out, saved, and then printed. All record and project books linked here are pdf format and can be printed on your home printer.
Sep 21, 2020 elected 4 h club secretaries should complete one book annually for their club. Each part of the 4h secretary record book should be completed using either a printed or an electronic version. Turn in your 4h secretary s record book to the 4h office at the end of the year. The florida 4h state website offers some of these books and other educational books for online purchase.
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